Find out whether note keeping apps like Google Keep can serve your project management needs or if their simplicity makes them fail.
Image: Christin Hume/Unsplash Google Keep is an easy note-taking app, however it’s likewise one I use daily. Don’t laugh: Recently I have actually been considering the idea of utilizing this tool for project management. Hear me out.
I was gazing at my Google Keep notes and understood the cards advised me of a messy kanban board. I can create a collection of cards, drag-and-drop to move them around the board, pin notes, include lists and share cards. Although I can’t arrange them into hassle-free columns that display progress, I thought: “This could be a practical solution for extremely small or personal jobs.”
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I recognize that is absolutely not what Google Keep is meant to do, but sometimes I have actually had jobs that were rather free-form in nature and the typical kanban structure didn’t fit my needs. I have actually had tasks that included several tasks, however no timeline or progress columns applied, and that is what led me to consider Keep as an alternative to conventional project management tools.
Why utilize Google Keep for task management?
This is the very first question I asked myself. The answer is easy: Because Google Keep is incredibly basic and versatile adequate to work for smaller sized, less vital projects. On top of that, Keep integrates with Google Docs such that you can copy a note to a file.
Although the function set isn’t really in line with any job management tool on the marketplace, it can serve small projects quite well. Plus, Keep is complimentary and offers a really easy-to-use interface that anybody can utilize. But how can you make Keep work for task management?
How to utilize Google Keep for job management
This is the real concern. How is it possible to utilize a very basic tool like Google Keep for task management? Seems like lunacy, does not it?
Utilizing Keep for job management goes beyond the simple drag-and-drop nature of the card design. To make Keep work for task management, you would need to put in a little effort and time upfront. Think about these ideas:
- Create labels for things like Preparation, In Progress, Screening, Bug Fixes, Finished and Deployed.
- Include tips to cards so you’re always familiar with tasks that need to be done by a specific date.
- Add collaborators to cards when a team effort is needed.
- Personalize the background colors of cards to suggest specific teams, tasks or jobs.
- Add images to make cards stand apart.
- Usage checkboxes to highlight the requirements for a task.
- Pin crucial cards to the top of your board.
You should now see where I’m coming from. Although Google Keep can not match what a real task management tool can do, its simplified way of displaying cards and the small feature set readily available can make it a practical option for those dealing with little, no-budget projects that don’t need more advanced features like Gantt charts, time tracking and resource management.
No, Google Keep will not serve huge or complex projects, however with simply a little creativity and planning, you can make Keep operate in a surprisingly reliable method.
Approved, this was more of a thought experiment than an actual working test, but the more I think of it the more I recognize how well Keep could work. I suggest you provide this idea a shot– even if you’re only evaluating it with individual jobs, household task lists or as a supplement to whatever project management tool you use. Possibly you integrate Keep with other Google Work space tools to cobble together a collection of job management tools that could really serve your requirements. You never ever understand what your creativity could dream up.
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