Gusto vs Paychex: Which payroll software application is much better for your service?


Payroll software keeps all your essential info about wage or per hour pay in one place. Gusto and Paychex are both respected software services, but which is better for you?

Gusto vs Paychex logos. Image: Rebecca Olason/TechRepublic A great payroll software application can make handling your company a lot easier, no matter how small or large. Gusto and Paychex are both well-established alternatives that provide convenient payroll services.

Dive to:

What is Gusto?

The Gusto logo.< img src= "" alt="The Gusto logo design. "width=" 200" height="150"/ > Image: Gusto is payroll management software that puts numerous staff member management tools, such as pay, time off and advantages, in one place. Gusto provides reporting tools with adjustable reports, compliance reports and team survey capabilities as well. This payroll management software is best for small companies that do not anticipate a lot of growth.

What is Paychex?

Paychex logo.< img src="" alt="Paychex logo."width="200" height="112"/ > Image: Paychex is a payroll processing and human resources software service. It supplies online services such as geolocation and geofencing for organizations whose staff members are typically on the relocation. Paychex’s core abilities are payroll, invoicing, insurance coverage administration and compliance, workers’ compensation and advantages.

Paychex Flex is the business’s most popular HR platform. While Paychex uses a variety of other services, this all-in-one option supplies a good introduction to Paychex’s portfolio.

Features and prices contrasts of Gusto vs. Paychex

Feature Gusto Paychex
Payroll Yes Yes
Advantages Yes (Gusto Plus) Yes
HR Yes Yes
Compliance support Yes (Gusto Premium) Yes
PTO Yes Yes
Taxes Yes Yes (Paychex Flex Select)
Benefits Yes Yes
Employing and onboarding Yes (Advanced tools in Gusto Plus) Yes (Paychex Flex Select)
Pricing Gusto’s rates plans start at $40/month + $6 per employee.Paychex’s pricing strategies start at$39/month+$ 5 per employee.

Gusto’s pros, cons and pricing information


  • Wide array of payroll services, consisting of state tax registration, contractor payments, and W-2s and 1099s.
  • Easy to change between employed and per hour worker reporting.
  • Structured and easy to use.



  • Gusto’s Easy tier costs $40 monthly plus $6 per worker.
  • Gusto’s Plus strategy is $60 each month plus $9 per person and consists of multi-state tax services, next-day direct deposit, PTO management, time tracking and other features.
  • Gusto’s top-tier Premium plan requires talking with their sales department to discuss the details.

Paychex’s pros, cons and rates information


  • Scalable for big organizations.
  • Paychex Flex combines several kinds of reporting in one easy-to-use control panel.
  • Trustworthy client support.
  • Large number of customization alternatives.
  • Handles larger groups well.



  • Paychex’s Flex Fundamentals tier is priced at a competitive $39 per month and $5 per worker.
  • For information about additional strategies, prospective customers can speak with a sales representative. Keep in mind that the standard tier does not include HR services or time and participation, just payroll.

Common features of Gusto vs. Paychex

Control panel

Both payroll software application services offer a common control panel with a primary menu on the left side and other displays appearing in the center as needed; nevertheless, Gusto and Paychex break down information in a different way in such a way that may be basically appropriate for bigger companies.

Paychex’s control panel (Figure A) follows the timeless Windows viewpoint, offering insight into what the software application is doing and offering the capability to play with a lot of settings.

Figure A

The Paychex time and attendance dashboard. Image: Paychex. The Paychex time and participation control panel. By contrast, Gusto’s control panel(Figure B)is similar to Apple, concealing more information at first in order to promote an easier-to-use approach. In Gusto, directions circulation in a chronological fashion, whereas Paychex lets the user look at more details at one time in basic.

Figure B

Sample Gusto dashboard. Image: Gusto. Sample Gusto dashboard. Both control panels use a wide range of features and arrange a lot of information that is useful for services. For instance, Figure C is an example of Gusto platform information.

Figure C

An example of Gusto's platform data. Image: Gusto. An example of Gusto’s platform data. Staff member websites Workers can log in to Paychex or Gusto (Figure D)to log their work time if they’re hourly and to check the status of payments. Gusto’s app strolls workers through onboarding, while Paychex incorporates with a number of proprietary hardware tools consisting of a face acknowledgment “clock-in” device called the Iris or similar retina scanning. Gusto does not provide hardware add-ons.

Figure D

Image: Gusto. An employee portal in Gusto. Image: Gusto. An employee portal in Gusto. Advantages administration Both Gusto and Paychex use advantages administration, though Paychex requires including on a Paychex Flex subscription to utilize it. Gusto users can do medical, dental and vision advantages on the standard strategy with certified brokers on hand, though it does not use health advantage management in every state. Signing Up For Paychex Flex offers professional company benefits beyond the ones you can get with Gusto, consisting of retirement strategy administration.

Gusto handles 401(k) management through a third-party app, which is currently not available. Paychex uses a variety of options for 401(k) management, which is fitting because it’s most appropriate for bigger and more geographically distributed companies.

Selecting Gusto vs. Paychex

Bigger organizations with more complex payroll requirements might wish to select Paychex for the higher number of personalization choices and show made to reveal a lot more information. Growing business may wish to choose Paychex for its ease of handling bigger groups.

Gusto is a great choice for organizations that desire an easy-to-use payroll system. Gusto is created to hold a small business owner’s hand through the procedure of doing taxes according to state and federal regulations, so there are fewer possibilities of a less-experienced entrepreneur, or one who wishes to concentrate on enhancing their own product or service, being amazed by unforeseen payroll problems.

For more payroll software alternatives, checked out the best payroll software application of 2023, the 8 finest international payroll services for 2023, the very best payroll software for your small business in 2023, why organizations are spending more on efficiency tech and the very best HR analytics software.


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