How and why you need to lock databases in Notion

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Learn what a Notion database lock is, why you ought to use them and how it’s done.

Notion Website with gradient background. Image: Team Nocoloco/Notion Databases are the very heart of Idea: Almost whatever you produce in the service is a database. Because this is a collective service, those databases can be altered by anybody with write access. That’s intentional, but it can also be frustrating.

State you’ve developed the perfect database for a task entry in Concept. You’ve spent hours creating it so it can assist your groups work efficiently. Possibly this database functions as a documentation bible for the project or a board. You may think that locking a database would prevent a user from making any changes. That is not the case.

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Now let’s envision you have actually constructed the perfect board for your team. This board is an artwork, and you understand the slightest modification could imply hours of troubleshooting. When you lock the database for that board, nobody can make any changes to the homes of the board. They can still connect with it– adding brand-new tasks and moving tasks– however they can not make a single change to the board database unless you unlock the database.

This function should be thought about a should for any task manager who works with Idea. You want to be able to avoid users from making changes to your databases. Consider this workflow:

  • You develop the database for your board.
  • You lock the database.
  • Users use the board however can not alter the database residential or commercial properties.
  • You find an enhancement you could make to the board.
  • You unlock the database and modify it when no one is utilizing the tool.
  • You re-lock the database.
  • Everyone starts utilizing the enhanced board.

That’s the workflow you require in Idea, however how do you do it?

What you’ll need to lock a Concept database

The only things you’ll need are a legitimate Idea account and a database to lock. That database can be in the type of anything in Idea, such as a board, job, calendar, table or gallery. I’ll be showing from the desktop app, but the actions are the very same on the web-based variation of the platform.

How to lock a database in Concept

Log in to your Idea account and after that find the database you want to lock. In my example, I’m going to lock the database for a Board– By Status. With Notion open, you need to see this noted under Favorites (Figure A).

Figure A

The Notion Favorites pane. The Notion Favorites pane. With the Board open, you must see a three-dot menu button in the upper right corner. Click that button, and from the resulting pop-up menu (Figure B), you should see the Lock Database entry.

Figure B

The Notion menu includes the Lock Database entry. The Idea menu consists of the Lock Database entry. Click Lock Database in that menu to lock the database. At this moment, nobody can make any modifications to the database, and only you have the power to open it. Once the database is locked, you’ll see Locked suggested at the top of the window (Figure C).

Figure C

Our Notion database is now locked. Our Concept database is now locked. How to

unlock a database in Concept Unlocking the database is just as simple: Open the menu once again and choose Unlock Database. Remember, just you can do this, and you ought to only open it when you are particular no one is utilizing the database. If you simply open it arbitrarily, then you may do so at a time when another user might make changes to the database properties. You do not want that, so utilize the feature carefully.

Conclusion

That’s all there is to locking an Idea database and why you would wish to utilize the feature. This is a terrific way to prevent anyone from “accidentally” making undesirable modifications to the features you develop in your Idea work spaces.

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