Airtable has a variety of features for handling smaller jobs. One such function is the Gallery View. What is it, and how do you add it?
Image: Timon/Adobe Stock When you consider Airtable, task management most likely doesn’t enter your mind. I have actually already discussed how to turn this easy to use tool into a job management platform. That guide deals with the Job Tracker and Kanban views. However as any project supervisor will testify, task management does not start and end with the likes of kanban. Almost every job management tool has more views to help handle different types of jobs with various requirements.
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What is Airtable’s Gallery View?
Airtable is no stranger to numerous view types. One specific view Airtable has is called the Gallery View. This view is similar to kanban because it displays records as visual cards. However, while kanban boards are displayed in columns, where tasks can be dragged from one state to another, the Gallery View merely shows cards in a freeform collection that can be arranged by fields within the cards. The appeal of the Gallery View is that it’s similar to kanban however without the restrictions of columns.
Gallery Views can be individual or collective, so you can utilize them on private jobs or those that are team efforts. I have actually used the Gallery View when a workflow requires less structure. And although you can tailor the sorting and filtering of the cards, you can likewise drag and drop them into any order you need on the grid. To put it simply, think of the Gallery Deem a freeform kanban grid of cards.
Let me show you how to add a Gallery View to Airtable.
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What you’ll require to include a Gallery View to Airtable
The only thing you’ll need for this is a valid Airtable account. You can utilize either the totally free or paid plan, as the Gallery View is available to both. I’ll demonstrate utilizing the macOS app, however you can utilize this view online or mobile version of the service.
How to add the Gallery View to Airtable
The first thing to do is open the Airtable app, and make certain you’re logged into your account. After logging in, open the Base to which you want to add the Gallery View. In the bottom left pane under Produce, you’ll see a number of various views you can pick, among which is Gallery View. Click + directly to the right of Gallery View (Figure A).
Figure A
The different preconfigured views you can contribute to an Airtable base. A pop-up will appear where you need to give the brand-new view a name and pick the editorial consents(Figure B
). Figure B Configuring your Gallery View in Airtable. If you are collaborating with this view, ensure to choose Collaborative. If this view is only for your eyes, click Personal. The Locked view suggests no one can make modifications unless you provide consent. Name the view, pick the editorial authorizations and click Produce New View.
When the Gallery View appears (Figure C), you can start to communicate with your cards, moving them anywhere they need to survive on the board.
Figure C
Our Gallery View is prepared to utilize. Like with any view, you can interact with the cards, add remarks, modify the content and more. Just what you can do with the individual cards will depend on how you have actually personalized the Base for the project. Even then, you can always add any number of custom fields to the cards by clicking Include New Field To This Table (Figure D).
Figure D
Including a brand-new field to an existing card in Airtable. A basic view for simple jobs The Airtable Gallery View is about as basic a deem you can get while still having a few of the functions of kanban. I wouldn’t recommend utilizing the Gallery View for more complex jobs, but for tasks that do not have a huge array of moving pieces, this view is an outstanding way of viewing cards without the regular kanban constraints.
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