How to change hands and control of files and folders in Windows 11

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In a contemporary collective organization environment, shared ownership of files and folders, while motivated for efficiency’s sake, need to still be controlled and maintained.

Image: Mark Kaelin/TechRepublic Running a modern business of any size invariably implies worker turnover. This coming and going frequently means the ownership of important tasks will get mixed to new people while still a work in development. In Microsoft Windows 11, users with administrative credentials can change the ownership of folders and files, but it requires more than a few steps.

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Changing ownership of a folder or set of files in Windows 11 can be achieved through the Properties settings found in File Explorer, however it will require someone with proper administrative rights to make those changes. Depending on how approvals are implemented, this might require a system administrator or simply someone at the managerial or supervisory level. Regardless, the process will be essentially the same.

Change ownership and control of files and folders in Windows 11

To change the ownership and control of a file or folder in Windows 11, open File Explorer and navigate to the folder or file in concern. Right-click that folder or file and after that click the Residences product in the context menu. Click the Security tab to expose the screen shown in Figure A.

Figure A

Image: Mark Kaelin/TechRepublic As you can see, everybody on my domain has access to this specific shared folder. To alter that, click the Advanced button to expose the screen displayed in Figure B.

Figure B

Image: Mark Kaelin/TechRepublic Finally, to make ownership changes, click the Change link. Note you may need to offer administrative credentials to continue further. Windows 11 will then ask you to supply a valid user or group name to contribute to the ownership list, as displayed in Figure C.

Figure C

Image: Mark Kaelin/TechRepublic If you do not know the specific name of the brand-new owner, you can browse the domain for a name using the Advanced button, which will take you to the search screen shown in Figure D. Click the Discover Now button to give you a total list or go into some search parameters to narrow your search.

Figure D

Note: As the only person on my domain is me, I do not have other users to pick from.

When you return to the Advanced Characteristic screen (Figure B), you will also see that you can choose users and groups from the list of present permissions. While selected, you might eliminate them from the list, add new users and groups, or alter their access status.

These features may be available in helpful when you want to remove access for a previous colleague that has left your project. There may likewise be occasions where you wish to give check out access to a specific or group however not modifying approvals. Whatever changes to ownership you make can be used to the files, folders and/or subfolders in addition to the files they include.



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