Microsoft just recently made Outlook for Mac totally free, a relocation sure to encourage adoption. If you’re using Outlook for Mac, or thinking about making the change, here’s how to customize the app’s e-mail views.
Image: Karolina Grabowska/Pexels Microsoft Outlook has actually long been the de facto email client app requirement for organization, and for great factor. The program is reputable, offers simple account setup and generally eliminates numerous format and other prospective concerns that Microsoft-centric IT personnel or others may sometimes be lured to blame on the Mac’s native Mail app.
In early March 2023, Microsoft made the Outlook app for Mac free. Formerly a Microsoft 365 membership or standalone license was needed.
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How to get Outlook for Mac
The Microsoft Outlook app for Mac is quickly acquired. Just go to the Mac App Shop and download the program.
Once installed, associate your email account with the app. To include an e-mail account to Outlook for Mac, open the program, click Tools from the menu bar, then choose Accounts. Within the Accounts window that appears, click the + icon (Figure A).
Figure A
Image: Erik Eckel Include e-mail accounts to Outlook for Mac using the Accounts window. Ever flexible, Outlook for Mac allows associating a range of email accounts, consisting of those powered by Microsoft Exchange, IMAP, Google and Apple iCloud. An Add Accounts wizard (Figure B) is consisted of to assist the procedure.
Figure B
Image: Erik Eckel.
Outlook for Mac consists of an Include Account wizard to assist linking email accounts. After entering the e-mail address and specifying any required account settings, Outlook for Mac includes the email account. Corresponding messages should then appear within the app.
How to tailor Outlook for Mac
Microsoft’s Mac e-mail customer allows easy personalization to view combinations. Figure C reveals one option in which both the folders and My Day sidebars are concealed to allow the reader to focus on messages.
Figure C
Image: Erik Eckel Multiple view configurations and tweaks are readily available using Outlook for Mac.
Here, sidebars are hidden so you can focus on messages. One of the very best techniques for browsing Outlook for Mac’s view setups is to stop briefly when mousing over numerous icons. After a minute, as prevails, the app will show corresponding pop-up explanations. Using that approach, you can do the following:
- Allow and disable the folders sidebar within the left navigation pane.
- Hide and show the Notifications pane on the right-hand side.
- View more items hidden within the shown list of icons, which permit you to delete, respond and forward messages.
- Share items utilizing Groups.
- Send info to OneNote.
- Report suspicious phishing messages.
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You can access extra Outlook for Mac show configurations by clicking View on the menu bar. Options include concealing or disabling message sneak peeks and converting messages to Conversations view, in which Outlook threads messages.
You can arrange the Reading Pane– the window where message content appears– on the screen’s right-hand side. Some professionals prefer placing that pane at the bottom of the app. To alter the area, click View then Reading Pane and specify Right, Below or Hidden (to eliminate the Reading Pane entirely).
Outlook for Mac likewise uses a Focused Inbox. This feature, when enabled, separates e-mail between 2 tabs: one for Focused and another titled, maybe inspiringly, Other.
Messages deemed crucial are positioned within the Focused tab, while info presumed to be less relevant is transferred to the Other tab. To make it possible for Focused Inbox, click View and choose Turn On Focused Inbox. To disable the function, click Switch on Focused Inbox, which will get rid of the checkmark suggesting the feature is actively processing messages to the Inbox and returning the setup to the conventional view.
Message sneak peek is another aspect easily included or eliminated from the app’s mail view. The image shown previously in Figure C included sneak peeks, which appear as a one-line message look into each matching e-mail, immediately below the particular subject line.
While the default Outlook for Mac toolbar works well, adjustments are simple to make and take but a moment to offer time-saving benefit throughout each service day. To adjust the toolbar, click View, then choose Customize Toolbar. The toolbar modification window will appear (Figure D). Just drag and drop the particular icon to include, get rid of and change its areas within the e-mail customer.
Figure D
Image: Erik Eckel. When the Customize Toolbar is chosen in Outlook for Mac, the icons appearing within the modification window will carefully swell to indicate the app is in personalization mode. Erase, Archive, Pin/Unpin, Undo and Block are amongst the numerous options available for customization.
A couple of fast tweaks pay continuous dividends
Outlook for Mac is a robust, reliable and capable e-mail client. Now that it’s totally free, much more Mac users can use the app for many any e-mail account or service. Taking some time to make a couple of tweaks or modifications initially helps make sure the tool matches personal preferences and helps efficiency throughout each workday, so the corresponding quick time investment is well worth the effort. Worst case, need to you figure out a view adjustment you’ve entered does not work as planned, you can constantly change back.
