How to include a conditional typeface format using Replace in Microsoft Word


Complex updates do not need to be tough if you utilize Change in Microsoft Word.

Microsoft word online app Image: PixieMe/Adobe Stock Microsoft Word’s Replace function is more powerful than you may know. This function is so versatile that it’s challenging to understand everything it can do. Besides changing material with brand-new material, you can apply formats, designs, define unique characters, wildcards and much more.

When faced with an intricate upgrade, you may not rely on Replace first, but you should. For instance, what would you do if you needed to italicize a particular set of characters– whether it takes place at the beginning, completion, in the middle of a string or by itself, however just when the string is uppercase? You may be amazed that Word’s Replace feature can manage each of those requirements.

SEE: Google Office vs. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium)

In this tutorial, I’ll show you how to include italics to each incident of the string ATM, despite where it happens, however only when it’s uppercase– that’s the condition. Word for the web can’t apply formats, but you can search for the uppercase string and apply the formatting by hand. It’s more work and isn’t a great choice in a long document with many events of the search string.

I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier variations of Word. You can download the Microsoft Word demo filefor this tutorial.

How to specify the Discover What string in Word

Figure A reveals a simple document with only a few strings. Each string consists of the string, ATM in uppercase, lower case or both.

Figure A

Replace can find each occurrence of ATM and also add a format to it. Replace can find each incident of ATM and also include a format to it. To open the Replace dialog, press Ctrl + H or click Change in the Modifying group on the Home tab. Word remembers the previous Replace settings, so you ought to likewise check for earlier strings and settings when starting a brand-new Replace task.

Prior to you do anything, ensure the Discover What and Replace With controls are empty. Then, click More, if essential, to show other choices. Uncheck all the choices and click No Formatting to remove any format applied throughout the previous job to either the Discover What or Replace With control.

Once the settings are all clear, as shown in Figure B, do the following to go into the Discover What string:

Figure B

Clear all the settings before starting a Find or Replace task. Clear all the settings prior to starting a Find or Change task. Click inside the Discover What control and go into ATM– you must use uppercase letters. Because we want to find just the uppercase events, click the Match Case alternative. When you do, Word displays Match Case under the Fine What control (Figure C).

Figure C

Specify the Match Case option for the Find What string. Specify the Match Case choice for the Find What string. When you run the Replace job, Word will find only the incidents of ATM that are uppercase. Let’s carry on to the Replace With

settings. How to specify the Replace With string in Word The Discover What conditions are set, so let’s include the Replace With conditions. In this case, we don’t want to change ATM with anything. We only want to use italics. To define that you want to change the string in the Find What control with the same string, do the following:

  1. Click inside the Replace With control and enter ^ &, which is code for “change the find string with itself.”
  2. Click the Format button in the bottom-left corner and choose Font style from the resulting dropdown.
  3. In the resulting dialog, click Italics in the Font style Design list (Figure D) and click OK. Now you can see Typeface: Italics under the Replace With control (Figure E).

Figure D

Choose Italics from the Font properties. Pick Italics from the Font style residential or commercial properties. Figure E Word display screens Italics under the Replace With control. There are 2 things happening with the Replace With settings

. Word will change any matches to the Discover What string with itself and likewise use italics to it. You’re prepared to put the function to work. How to apply the

Replace settings in Word You’ve defined all

the conditions using either the

Discover What or Change With control. At this moment, click Replace All to see it at work. Click OK to confirm the change and close the dialog. As you can see in Figure E, Word included italics to 5 circumstances of ATM, but not all. There are 3 occurrences of atm that Word does not italicize because they’re

lowercase and the Discover What setting matches the case of the real entry, which is uppercase. The requirements sounded complex at the start, however Replace managed them all. Source

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