How to secure your e-mail by means of encryption, password management and more


From emailing suppliers to communicating with employee, serious business takes place in the inbox. That’s why it’s critical to secure it. These TechRepublic Premium resources can help.

email security. Image: Getty Images/iStockphoto/Balefire9″ I live in my inbox.” We’ve heard it said time and time again by IT professionals. Your e-mail inbox is probably the first and last thing you inspect each day. And there’s always something waiting on you within. IT tickets, meeting agendas, budget plan files, concerns from your group … the list goes on.

A lot business happens in the inbox, making it essential to be sure it’s safe and secure. According to the State of Email Security report by Mimecast, cyberthreats increased in 2021. In fact, the report said, 2021 was the worst year yet for cybersecurity.

The Mimecast report surveyed 1,400 international IT decision-makers. A massive 96% of the organizations were targeted by an email phishing effort. And 3 out of four companies were assaulted by ransomware. What’s worse, almost four out of 10 of the companies didn’t recuperate the information they lost.

While these stats are traumatic, there are steps you can take to prevent yourself and your IT group from coming down with these risks. Initially, you should put procedures and security steps in location to protect your inbox as well as all communication discovered inside.

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What you need to secure your e-mail inbox

Whether you’re an IT expert tasked with safeguarding inboxes enterprise-wide or an end user attempting to up your email security video game, a few crucial elements are necessary to make it occur:

  • Strong password management: There’s typically something standing in between a cybercriminal and the critical proprietary information in your inbox– a password. You can safeguard your information by implementing strong password management policies. For example, passwords should be complicated and kept in a locked password management tool. You must also set up two-factor authentication.
  • Email file encryption: E-mails should be encrypted end-to-end. This assists guarantee that just the true recipient of any message you send out can view your communications. All computer systems and email accounts need to include this security feature.
  • Security policies and treatments: Components such as encryption and password management won’t do any great unless everybody who uses email in your company understands their significance. Security policies and treatments such as those including e-mail usage and retention should be created, shared and implemented.

While there are a lot of other parts you can utilize to safeguard your e-mail, these are non-negotiable. And if you’re uncertain where to start, the specialists on the TechRepublic Premium team are here to assist. Listed below, you’ll discover four essential resources you can utilize to take your email security to the next level.

Restricted time deal on TechRepublic Premium subscriptions: Get a 30% discount off an annual membership to TechRepublic Premium by using the code bf22-30. This great deal ends on Dec. 7, 2022, so act now, and start getting access to numerous ready-made IT and management policies, hiring packages, lists and more.

Electronic interaction policy

While interaction tools such as email are hassle-free, they can also threaten. For instance, interactions can easily be mismanaged or misused, resulting in serious information loss and danger potential.

This is why an electronic interaction policy is vital. This policy provides guidelines for the proper usage of any electronic communication, including e-mail.

It covers crucial parts such as personal privacy and security, and highlights the significance of keeping interactions from falling into the incorrect hands. This TechRepublic Premium sample policy can be downloaded and modified to fit your unique needs.

IT email design templates: Security informs

A vital part of any security effort is worker communication. IT experts typically require to share important information with staff members relating to security processes, updates, prospective hazards and more.

Unfortunately, this process of sharing details can take some severe time. It requires effort to write and reword e-mails each time you require to send info company-wide. This is where these IT security alert design templates come in.

This set includes five basic security templates:

  • ID badge and visitor requirements
  • Remote work standards
  • Password tips
  • Social engineering techniques
  • Download of executable files

Internet and e-mail use policy

At any time you or your team opens an e-mail or begins a search in a web browser, hazards abound. This is especially true when exclusive business data is included. The best way to avoid risks is to put rules in place to minimize risks.

This sample internet and email use policy offers standards to make sure everyone who uses e-mail and the internet within your business follow safe practices. Consisted of are standards for numerous electronic interaction types, consisting of messaging services, e-mail and social media.

Password management policy

Passwords stand in the space in between your information and malicious gain access to. Compromised passwords can lead to major cyberthreats, which frequently lead to hazardous data breaches. The only method to make sure passwords are kept personal and used effectively is to enact a password management policy.

This sample password management policy provides standards for the consistent and protected management of passwords for IT groups. The policy includes mandates on making use of passwords and how they’re produced, kept, used, and changed.

Minimal time offer on TechRepublic Premium subscriptions: Get a 30% discount rate off an annual membership to TechRepublic Premium by utilizing the code bf22-30. This great deal ends on Dec. 7, 2022, so act now, and begin getting access to numerous ready-made IT and management policies, hiring packages, checklists and more.


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