When roles alter at work, you have at least 4 methods to shift Google Site ownership and material.
When you produce a Google Site, the system recognizes you as the owner of that website. The site owner may handle not only the site’s content and settings, but also control all access to the website.
However in some cases you might require to move the ownership of a Google Website from one person’s Google account to another. For instance, when an employee leaves an organization, you’ll want to transfer site ownership to an existing staff member. Organizational acquisitions or spin-outs might also stimulate a requirement to transfer Google Sites.
The list below steps detail 4 alternatives readily available to move ownership and content of a Google Site from one account to another. Because there are no Google Sites mobile apps, you’ll want to follow the actions below in any contemporary web browser, such as Chrome, on a computer system.
Transfer a Google Site to another Google account
The easiest way to transfer ownership of a Google Website is to transition duty by means of the Share menu.
- Go to Google Sites.
- If needed, check in with your Google account. Make sure to use the account that is the owner of the website.
- Click or tap on the site to open it.
- Select the Share icon (Figure A, upper right). This shows the list of people with access.
You can utilize the Share menu to choose another individual with
- access and after that transfer ownership to them. Image: Andy Wolber/TechRepublic Select the share option menu to the right of the transferee, then choose Transfer Ownership( Figure A, middle). A” Make this individual the owner?”message will show(
). Figure B You’ll need to confirm that you want to transfer ownership as
- part of the procedure. Image: Andy Wolber/TechRepublic Select Yes to validate the transfer of ownership. The individual will usually receive an email suggesting they now have ownership of the selected site.
Google Sites does not permit you to transfer a site from an organizational account to an outside account; if you attempt to do so, the system will prevent the transfer (Figure C). If you experience this message, an option may be to make a copy of a website, as covered below.
If you have an organizational Google Workspace account, you might not move ownership of a site to an external account. Image: Andy Wolber/TechRepublic Transfer a Google
Site to others through a shared drive For individuals with Google Work space accounts that support shared drives, another choice is to move a site to a shared drive. When you do this, the shared drive ends up being the “owner” of the site. Each member of the site immediately gets to the website, with an access level that represents their gain access to level to the shared drive. In other words, a member who has Viewer access to the shared drive will have Audience access to the Google Website.
Here’s how to find your Google Website file on Google Drive and after that move it to a shared drive.
- Go to Google Drive.
- In the search box, very first narrow the file type with:
- Following this, include a space and then enter the name of your site. For instance, in Figure D, the entry revealed is:
type: website TechRepublic Example
This need to show your Google Website file in the results.
Utilize the type: website search term on Google Drive to discover Google Sites files. If you have access to a shared drive, when you move a website to a shared drive, the shared drive becomes the owner of the file. Image: Andy Wolber/TechRepublic To the right of your file, select the More menu (Figure D, circled around).
- From the menu options, choose Organize, then Move (Figure D, arrows).
- Next, browse to your desired location shared drive, such as the ones displayed in the right half of Figure D.
- Give the system a few minutes to complete the move and set up authorizations.
- Optional: To confirm that the shared drive is now the owner of the file, access the site Share list. A Google Website on a shared drive will not note any account as the owner (Figure E), for instance.
After a Google Site has actually been relocated to a shared drive, no owner will be listed. For instance, in this Website individuals just have Editor and Viewer roles, as the shared drive is the owner. Image: Andy Wolber/TechRepublic
Make a copy of a Google Website to duplicate the content
Since you may not transfer ownership of a Google Website outside a company, your best option might be to make a copy of a site. This replicates the material of a website in a different file, with the owner of that brand-new, copied file being whoever made the copy. This approach enables you to move a website’s contents in between, for example, 2 various Google Office organizational accounts or from a Workspace organizational account to a personal Google account.
- Go to Google Sites.
- If needed, sign in with your Google account. Make sure to use a Google account that has access to the website and is the destination account– the one in which you want to have the copy of the site.
- Click or tap on the website to open it.
- Select the More menu (Figure F, circled).
- Choose Make A Copy (Figure F, arrow).
When you select to Make A Copy of a Google Site, you create a different site with a copy of the content. This is an excellent way to move material when an ownership transfer isn’t feasible.
- Image: Andy Wolber/TechRepublic Review and adjust any copy website choices as preferred. For example, when you wish to ensure that all present collaborators gain access to the copied website, check package to Share Copy Of The Draft Website With The Exact Same Individuals (Figure G).
- Select OK to copy the site.
When you make a copy of a website, you might adjust the Google Drive location, sharing alternatives and pages to copy. Image: Andy Wolber/TechRepublic
The copied site will have a various URL than the initial website. Sometimes, you might want to customize domain registration settings to indicate the brand-new URL.
Conserve and re-add content to manually rebuild a Google Website
In uncommon situations where none of the above choices are feasible, you may resort to manual replication of Google Site content. To do this, you would need to conserve images and text from a site, then by hand add that content to a newly produced Google Website. You may do this by choosing and saving text to individual files, right-clicking on images individually and saving them, and even by printing each page to a PDF for reference. For a site with a couple of pages and images, this process might be quite fast; nevertheless, for large websites with a substantial quantity of content, the workload might be significant. Most people will want to use any of the above transfer approaches before turning to this method.
Reference or message me on Mastodon (@awolber) to let me understand which of the above techniques you generally use to move Google Website ownership. In an organizational setting, such as at work or school, what formal treatments do you have in place to make sure these transitions occur efficiently when needed?