How to use simple table formatting in Microsoft PowerPoint


Logos of the Microsoft Office component Powerpoint on a heap. Copy space. Web banner format. Image: Andreas Prott/Adobe Stock Tables prevail components in Microsoft PowerPoint discussions, and the more concise and clearer, the better. You can develop tables from scratch or copy the table from another program and using an integrated table design makes this path quick and simple. As a benefit, all PowerPoint table designs are based on Workplace themes so keeping consistency is almost simple and easy.

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In this tutorial, I’ll show you how to quickly design table data copied from a Microsoft Excel Table using integrated table styles in PowerPoint. The simplest method to get a tidy simple style is to begin with a PowerPoint table style and remove the formats you don’t want or add the ones you do. Beginning with a ready-to-go design is much faster than going back to square one and provides opportunities to check out.

I’m using Microsoft 365 Desktop on a Windows 10 64-bit system, however you can use earlier versions of PowerPoint. PowerPoint for the web supports built-in table styles. You can download the demo file for this PowerPoint tutorial.

How to apply an integrated table style in PowerPoint

PowerPoint has a number of built-in table styles that you can apply with a fast click. These designs consist of mixes of formatting aspects, such as shading, borders, font colors and more. Using a style needs 2 clicks: Click the table to select it and click the style to apply it. The result is a professional table that’s prepared for the show within seconds. They’re excellent when you have no or little time to devout to applying specific formats for a custom appearance.

Figure A shows information copied from a Microsoft Excel Table into a blank PowerPoint slide. Beginning with existing data is quicker and easier than producing a PowerPoint table manually. When you copy the Table data, PowerPoint applies the built-in Medium Design 2– Accent 1 design. In this case, the copied outcomes are nice as is, and you may not do another thing.

Figure A

You can begin by copying data from an Excel Table into a PowerPoint sheet. You can begin by copying data from an Excel Table into a PowerPoint sheet. If you want to seriously minimize format, you can

choose the No Style, No

Grid table style as follows: 1. Select the table.

2. Click the contextual Table Design tab. 3. In the Table Styles group, click the first style thumbnail, No Style

The No Style, No Grid style removes all formatting by the spacing., No Grid (Figure B). Figure B The No Design, No Grid design removes all format by the spacing. This style is the closest thing you can get to no design at all, however it might likewise be just what you require if you want to start from scratch. If you applied the design in action # 3, press Ctrl + Z to remove it so you can deal with the initial copied table in

the next example. When using a style, PowerPoint attempts to match data with styles. For instance, if PowerPoint believes the copied information has a header row or a header column, it will show styles with those elements. In our case, this didn’t occur, despite the fact that the Excel Table has a header row. Thankfully, this isn’t an issue.

If PowerPoint stops working to acknowledge a header row or column, do the following prior to applying a style:

1. Select the table.

2. Click the contextual Table Style tab.

3. In the Table Design Options group (to the far left), check Header Row.

As you can see in Figure C, PowerPoint adds formatting to the header row to clarify its position. Consequently, the Table Styles options now display row headers. Furthermore, PowerPoint utilizes the existing design’s formatting, Medium Style 2– Accent 1, on the header row.

Figure C

Turn on the Header Row option to display styles with header rows. Switch on the Header Row choice to display styles with header rows. Now that PowerPoint defaults to styles with header rows, click the gallery’s More button to see what PowerPoint has to offer. Merely hover over any thumbnail (Figure D ), and Live Sneak peek will show that style in the select table, making it much easier to make the very first option the best option. If you’re in a hurry, simply choose a design and go.

Figure D

Live Preview temporarily applies the style to the table using Live Preview so you can compare styles before committing. Live Sneak peek briefly uses the style to the table utilizing Live Sneak peek so you can compare styles before devoting. Now let’s

continue by tweaking a built-in design. How to fine-tune a built-in table style in PowerPoint If you have the time, you can utilize a built-in design and modify it. To demonstrate, I used Medium Design 3– Accent 6 to the table in Figure E, which you can see is sharp, clean and all set to go in a pinch; nevertheless, you might choose horizontal row lines to assist audiences stay on the same line.

Figure E

Let's add horizontal row lines to this style. Let’s include horizontal row lines to this style. To include horizontal

lines to the table in Figure E, do the following: 1. Select the cells instead of picking the whole table as you have actually performed in previous examples.

2. Click the contextual Table Design tab. At this moment, you can see that the table has borders, you just can’t see them since they’re white (Figure F). If you were to apply a shading format, you would see all the borders.

Figure F

Add a horizontal row line. Include a horizontal row line. 3. The quickest way to get the bottom line is to not use a line at all, however banded rows. To do so, with the cells still chosen, click the Banded Rows alternative in the Table Styles Options. Although PowerPoint applies a style color, it’s a pale pink (Figure G); fortunately, you can quickly alter your option.

Figure G

Pink might not be the band color you want. Pink may not be the band color you want. 4. Click the gallery’s More button in the Table Styles group. The applied style remains in the third row of the Medium area. There are two other banded designs that likewise have a header row in the green column. Nevertheless, there’s absolutely nothing you want to apply.

5. Look in the Light section. Light Design 2– Accent 6 is what you want so click it (Figure H).

Figure H

Choose a light green from the theme colors. Pick a light green from the style colors. As you can see, a row line format was there, despite the fact that we took a small detour before discovering it. Once you’re familiar with all the ways to tweak a built-in table style, you will not make such a rookie choice. On the other hand, it was only a click which was my point of guiding you because direction. It’s easy to see how tweaking an integrated style is easy and fast.


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