Leading invoicing apps for small businesses and self-employed people


Small businesses and self-employed business owners need inexpensive yet robust tools to begin a service and stay in organization. These invoicing tools can assist.

Especially for solopreneurs and small companies, inexpensive invoicing apps are important to keeping top of billing and getting payments. The right invoicing app can make it easy and cost-effective to bill for work done and receive payments from customers on time.

SEE: Payroll processing list (TechRepublic Premium)

These 4 cost effective invoicing apps for small businesses or self-employed people can make it much easier to earn money much faster. In this guide, we’ll stroll you through each product, its crucial features, advantages and disadvantages, and just how much it costs to get the app up and running.

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Invoicing apps for small businesses: Comparison table

Variety of users Combinations Billing payment Phone assistance Mobile app
QuickBooks Advanced version supports 10 users Over 600 Yes Yes Yes
FreshBooks 1 user. Extra user is $10 Over 80 Yes Yes Yes
Zoho Limitless Over 500 Needs combination Yes Yes
Xero Unlimited Over 1000 Needs integration No Yes


The QuickBooks online dashboard. Image: QuickBooks Online by Intuit is accounting software application for solopreneurs and small companies that assists them much better manage the processes involved in invoicing, getting payments and running monetary reports. Entrepreneur have instant access to client, vendor and staff member details from their online portal.

Key functions

  • Produce personalized, branded invoices with modern templates
  • Automated setup and sending for recurring invoices
  • Automatic matching between payments and invoices
  • Mobile-friendly method to invoicing, getting payments and other jobs


  • Accessible interface
  • A number of automation features
  • Comprehensive troubleshooting resources


  • Payment processing is hard
  • Missing some advanced features, including industry-specific tools


QuickBooks Online has 3 primary pricing plans for small company users:

  • Easy Start: $17
  • Necessary: $26
  • Plus: $36

It is necessary to note that QuickBooks frequently uses affordable prices. For instance, it is currently offering an offer of 50% off for 3 months on each of these strategies if you purchase now.


The FreshBooks dashboard. Image: FreshBooks is an affordable invoicing and accounting service that helps people and small business quickly develop customizable and professional-looking invoices. Invoices can be sent by e-mail, billable time can be effortlessly tracked, and payments can be gathered online using charge card and ACH deposits. Freshbooks is available on iOS and Android gadgets.

Secret functions

  • Invoice generator to streamline adding tracked time and expenditures on the go
  • Different prices options, consisting of fixed pricing for easier and more steady cash flow forecasting
  • Workflow management for recurring invoicing, time tracking and job management
  • Instant updates to see when invoices are seen and paid


  • Easy to use for freelancers and really small companies
  • Excellent customer service, consisting of extended phone assistance hours


  • Missing out on tools for larger businesses
  • Limited customization


4 month-to-month plans are offered:

  • Lite: $17 per month
  • Plus: $30 monthly
  • Premium: $55 each month
  • Select: Custom pricing and prepares

Discount rates are readily available for purchasers who pick the annual payment plan. The Lite, Plus and Premium plans each included a complimentary trial choice. In addition, FreshBooks frequently offers discount rates and offers. For example, each of its plans is currently 70% off the regular rate for three months.

Zoho Books

The Zoho dashboard.< img src ="https://www.techrepublic.com/wp-content/uploads/2021/02/zoho-for-google.jpg"alt =" The Zoho control panel."width="770"height="675"/ > Image: Zoho Books is invoicing and accounting software for small businesses that makes invoicing and handling accounts receivable simple. Companies can tailor invoices and declarations to meet their consumers’ needs and receive payments in multiple currencies. Offered on iOS and Android, Zoho Books assists organizations track time, collaborate with customers and earn money online quicker.

Key features

  • Estimate showing clients to speed up estimate approvals
  • Several payment alternatives for customers: Cash, check and online payments
  • Auto-charge for recurring deals and auto-collection for payments
  • Quote conversion into sales orders and invoiced orders


  • Free variation offered
  • Exceptional reporting
  • Comprehensive customizability


  • No integration with Zoho Stock
  • Steep finding out curve for sophisticated functions
  • Not the very best user interface


Zoho Books comes in six various pricing plans:

  • Free: $0, suggested for services with income less than $50,000 annually
  • Requirement: $15 per organization monthly
  • Professional: $40 per organization per month
  • Premium: $60 per company each month
  • Elite: $120 per organization per month
  • Ultimate: $240 per company each month

Zoho likewise provides annual payment options at lower rates.


The Xero dashboard.< img src="https://www.techrepublic.com/wp-content/uploads/2022/12/tr32823-Xero-Dashboard-770x769.jpg"alt="The Xero dashboard."width="770"height="769"/ > Image: Xero is all-in-one accounting software that enables business owners and businesses to do whatever they require to run their business. It is particularly helpful for keeping records organized and tidy and streamlining compliance management.

Xero connects you with 800 third-party apps to make running a service more manageable. It is readily available on iOS and Android devices, so business owners can take care of invoicing and other jobs whenever and wherever.

Key functions

  • Personalized invoice designs with the capability to add more fields and change logos, payment terms and basic messaging
  • Online payments can be accepted utilizing a Pay Now button on invoices or third-party payment websites
  • Capability to see when customers have actually seen a billing


  • Comprehensive third-party app integrations, consisting of with Gusto payroll
  • Easy to utilize
  • All strategies support unlimited users
  • Excellent mobile app


  • No dedicated consumer support phone number
  • Entry-level strategies have limits on costs and invoices


Xero has 3 monthly strategies:

  • Early: $13 monthly
  • Growing: $37 per month
  • Developed: $70 each month

A complimentary trial is also offered for interested purchasers.

What should you look for in invoicing apps?


Some apps can deal with all of your invoicing and accounting requirements; nevertheless, some need combination with third-party apps. You need to inspect if the invoicing app you have an interest in integrates with your existing tech stack to ensure a smooth intro of the new invoicing software to your company.

If your present tech stack does not incorporate or there are some compatibility issues, you might need to examine other alternatives.


The invoicing app you choose should be adjustable enough for you to format invoices and other processes according to your requirements. The capability to customize, for example, assists forecast a precise graph of your company on the billing with a business logo and other white-labeling features.

Invoice app personalization functions can likewise offer you the ability to develop and save different kinds of billings for different customers, without requiring you to by hand customize invoices each time.


Preferably, you want to invest in an invoicing app that will allow you to scale your company up or down without needing to change the software. Development in the business will more than most likely lead to boosts in billing and transaction volume and intricacy.

Whether or not you prepare to make changes to your headcount, it’s always best to have the flexibility to scale up and down. Normally, an app with endless users or tiered prices models provides better scalability.

Customer support

Whether you need technical support for preliminary configuration or when you face issues down the road, having strong customer assistance from the vendor is important. A benefit of working with widely-used software application solutions, such as QuickBooks, is that you get a number of online resources, such as forums and articles in addition to standard customer support and troubleshooting.

Mobile and web app compatibility

The invoicing option you pick must provide mobile and web app interfaces, so users can access invoicing tools from any device, anywhere. Search for an invoicing service with a strong mobile interface that can handle information processing and retrieval in genuine time.

Benefits of utilizing invoicing apps for your small company

Using an invoicing app uses excellent value for cash, as it assists streamline several organization procedures. With the best app, you can automate a few of the steps associated with invoicing to optimize effectiveness, particularly when you require to send out multiple invoices at once. Invoicing apps likewise help improve the tracking of company expenditures and reduce the possibilities for human error.

SEE: Hiring package: IT fund manager/budget director (TechRepublic Premium)

The tracking features that numerous invoicing apps have allow you to see the customers who pay you on time and who are lagging. This extended presence and improved efficiency in creating and sending billings can enhance capital, which is incredibly essential for freelancers, solopreneurs and small businesses.

In addition, utilizing invoicing apps will offer your business a professional look, with white-labeling, design templates and other tools to assist standardize the billing format. Lastly, invoicing apps can make for easier auditing by streamlining information retrieval and report generation.

Read next: Top payroll processing services for small businesses (TechRepublic)


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