Microsoft listened to customers’ requests, and the Assigned to Me list of tasks is finally turning into one place to see your whole to-do list from several projects in the app of your option.
Image: Miha Creative/Adobe Stock Microsoft has actually been gradually aligning its numerous task management tools over the last couple of years, consisting of bringing Organizer and To Do tasks into Groups and making more sense of the different roles that Task and Organizer are fit for.
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In part, Microsoft is responding to long-lasting client feedback about not needing to go to multiple locations to track all the important things you need to get done. A few of this is driven by the brand-new Viva Goals app, which assures to connect a company’s broad view plans and concerns to the individual tasks and jobs that staff members in fact invest their time working on.
Viva Goals’ features will aid with goal setting and tracking
Viva Goals will soon let you add Microsoft Project and Microsoft Planner plans to the dashboard and set how they relate to top-level goals and key outcomes for the company. These objectives will be updated immediately as the work is done. You’ll likewise have the ability to set goals at the project level inside Job so you can track development on OKRs and ensure you’re focusing on the tasks that line up with business concerns.
Image: Microsoft. Make Microsoft Project and Planner tasks part of your OKRs, and you can see how those are progressing in Viva Goals. The much-requested Designated to Me list feature is on the horizon For handling your own work, seeing your Job jobs alongside jobs from Organizer and To Do within the Designated To Me list may be better. This is a feature that numerous users have actually asked for repeatedly, and Microsoft says it will be coming”in the next couple of months.”When it arrives, you’ll lastly have a single list of all the tasks that you’re expected to be doing. No matter the system they
reside in, you will then have the ability to filter and sort by when jobs are due and what’s set as a concern. You’ll likewise see jobs from Task in the Microsoft To Do app in the same Designated to Me wise list that reveals tasks from Planner, but because of the way To Do works, that’s a different list. You can choose to add specific jobs to My Day if you want to see them there. Figure B Image: Microsoft. Tasks by Organizer and To Do will require a brand-new name when it consists of tasks from Task. Due to the fact that tasks can come from various systems, you don’t get the exact same choices in all of them. If you look at tasks from To Do in Microsoft Teams, you can see the due date, notes field, checklist and 2 levels of concern.
Tasks from Planner or Job have all of those, however they likewise have buckets, labels, begin dates, accessories, comments, three progress levels and 2 more priority levels. Simply as there are more choices when you look at a To Do task in the Microsoft To Do app, you do not get all the details from a Job task, however you do get enough to understand what the job is and how it’s going– or to quickly upgrade your group on progress without going into the complete app. Figure C Image: Microsoft. See and update Project tasks in Groups together with Organizer and To Do jobs so that you understand whatever on your plate.
If you require the complete Project user interface, making Job a tab in your Teams transport indicates you can see a grid or board with all the plan jobs, get an introduction
with the Timeline, Charts and People views, or turn up a Teams chat to go over progress with all the context of the project in front of you. This is rather than needing to handle two windows with Groups taking up so much of your screen that you can’t see details in Project. Figure D Image: Microsoft. Microsoft put Project inside Teams as a tab for more information and the choice to talk about operate in context. While Microsoft is vague about when new functions will be offered, you will quickly also have the ability to go into task history so you can look back at the progress updates, see who defined different tasks, and when and how a task was separated into different activities. Figure E< img src="https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/11/The-Project-and-Planner-roadmap-Microsoft-shared-at-the-Ignite-conference-770x395.png"alt ="The roadmap Microsoft shared for Project and Planner at the Ignite conference
doesn’t have dates yet, but it does show the locations where new features are coming.”width=”770″height=”395″/ > Image: Microsoft. The roadmap Microsoft shared for Job and Organizer at the Ignite conference doesn’t have dates yet, however it does reveal the areas where brand-new functions are coming. Microsoft Project’s new functions include nimble support Microsoft Project is likewise getting some new functions: Nimble support(another much-requested function)will let you manage springs and stockpiles, strategies can now include up to 1,000 tasks, and you will be able to create more complex relationships in between jobs like whether one job can only start after another has already begun, just surface as soon as something else is complete or not get marked as total until the next task has started– options that will recognize to users of the more effective desktop Job software application. Some of your tasks might not be in a task management tool at all, like remarks in a Word or PowerPoint document that you require to examine or reply to. The activity column in the new OneDrive web page online shows when other individuals have discussed you in a document along with when they’ve shared a file and which files are connected to which conferences, which might make it faster to evaluate them before diving into the conversation, as well as connecting to conference recordings in case you need to look for actions to contribute to your tasks. Moving from Microsoft Planner to Project Organizer
and Job are different tools for different audiences, and Microsoft will be keeping both of them. However there’s likewise a great deal of overlap: Some individuals will need to utilize both for different tasks, and some jobs that start in Organizer will become complex adequate to take advantage of the more effective tools in Project. If you or a coworker already did the work of strategizing what a job will associate with Organizer, transferring that to Project makes more sense than doing it all over again. If you’re hitting the limitations of Coordinator and questioning if Project would work better for you, sign up for a trial that
brings your Coordinator strategy into Job
as a live job you can deal with. You can find the trial alternative inside Organizer on a new tab called Timeline. This imports a copy of the current Coordinator strategy, leaving the initial in Planner for your colleagues in case you choose not to change to Project. In the future, you’ll have the ability to select which Planner prepares you want to import into the Project trial, so you’ll be able to reuse a Planner strategy if you currently utilized Project and work with more than one Organizer plan in Job. If your organization already has task licenses, IT admins can assign you a license or inform you to request one rather of a trial. At the minute, this will still just let you work with the Organizer plan you imported as part of the trial, however in the future you will have the ability to move more Coordinator strategies to Job when you want to switch them over.
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