Payroll Tax Forms and Deadlines for Family Employers


Properly calculating and filing payroll taxes for home workers safeguards you from liability and gets you access to tax breaks. However finding out who is and isn’t a family staff member (and who you require to pay taxes for) can be difficult. In this primer, we cover the basics of what you require to learn about payroll tax return and deadlines for family companies.

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Who counts as a household employee?

Some examples of possible household employees include house cleaners, housemaids, baby-sitters and garden enthusiasts– however you need to also take into consideration how regularly you hire them and just how much you pay them. Generally speaking, house workers count as your employees if you manage both the work they do and how they do it for a significant chunk of their time.

For example, working with a sitter once a month to enjoy your kid for date night usually does not count as a home staff member due to the fact that you’re paying them so rarely. However, a nanny who lives on your home and sees your children a minimum of 5 days a week would be thought about a family staff member.

Service individuals who offer their services– such as plumbings, carpenters and HVAC techs– are not normally thought about family employees since you don’t manage how they complete the work. Rather, they are considered independent contractors.

Who pays household employer taxes?

Family staff member taxes, in some cases called baby-sitter taxes, are federal and state taxes owed on incomes paid to household staff members. You will owe these taxes if you paid any single household employee more than $2,600 in cash salaries in 2023. The minimum is rising slightly in 2024 to $2,700 in money incomes.

The primary taxes are Social Security, Medicare and federal joblessness taxes (FUTA). A part of these taxes are paid by the companies, and the rest are gotten of the workers earnings. Here’s a useful chart that sums up the tax rates:

Tax Company portion Household employee part
Social Security 6.2% 6.2%
Medicare 1.45% 1.45%
FUTA Varies (0.6%-6.0%) N/A

As you can see, only the company pays the FUTA tax. If you should pay state joblessness taxes where you live, then you might get a credit of approximately 5.4% on your federal unemployment taxes, which is why that number varies. To learn more, have a look at our guides that discuss how to compute payroll taxes and when payroll taxes are due.

Using payroll software like SurePayroll makes it simple to automatically calculate and submit all required taxes so that you don’t need to stress over remaining compliant.

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Typical payroll tax return for home employers

Form 1040-ES

Type 1040-ES is utilized to file projected taxes with the IRS throughout the year. Approximated taxes are due quarterly, so four times a year. The due dates in 2024 are:

  • April 15, 2024
  • June 15, 2024
  • September 15, 2024
  • January 15, 2025

For 2023, the due dates were:

  • April 18, 2023
  • June 15, 2023
  • September 15, 2023
  • January 16, 2024

Based on the internal revenue service rules, household companies are not needed to withhold the worker’s part of federal taxes from their employees’ salaries if they fall beneath that $2,600 yearly cutoff, but some family companies under that cutoff might ask their employer to withhold the taxes anyways.

Form W-2

If you withhold taxes on behalf of your family employee, then you will probably be required to submit a W-2 type on their behalf. A W-2 form contains info that employees utilize to submit their individual income tax return. A W-2 form reveals what earnings a worker was paid throughout a fiscal year and what federal, state and local taxes were withheld from their paycheck. The W-2 kind will likewise consist of pertinent additional benefit such as health insurance and pension contributions.

A W-2 type must be declared each employee who received more than $600 in pay during the fiscal year. If your home employee is classified as a freelancer, independent professional or non-employee, then you’ll send them a 1099 type instead. All W-2 types should be completed and filed no later than January 31 of the following calendar year, so W-2 forms for 2023 are due by January 31, 2024. To learn more, see our W-2 type guide.

Kind W-3

Form W-3 is likewise called the “Transmittal of Wage and Tax Statements.” Any employer who files a W-2 must likewise submit a W-3. Form W-3 is used to summarize the W-2 info for all of your employees. The IRS utilize the W-3 type to examine versus workers’ individual tax returns to make certain that the numbers reported are precise. Like W-2 types, all W-3 kinds should be finished and submitted no behind January 31 of the following fiscal year.

Schedule H (Type 1040)

Arrange H is a tax form that is utilized to report home household employment taxes if you paid cash earnings to a family staff member and the wages were subject to social security, Medicare or FUTA taxes, or if you kept federal income tax.

You need to consist of Set up H as part of your income tax return if you paid any single staff member a minimum of $2,600 in the 2023 tax year or if cash earnings to all family staff members totaled $1,000 or more throughout any three-month calendar quarter throughout either the current or previous tax year. You must submit Schedule H if you kept federal income tax at an employee’s demand, even if their salaries fell below the cutoff just discussed.

Value of compliance with payroll tax policies

Effectively computing and submitting household employer taxes is of critical significance. Underpaying determining family staff member taxes typically results in a significant charge cost at both the federal and state federal government levels. Incorrectly determining or submitting home company taxes can likewise open you up to an audit, which is a time consuming and pricey process.

Effectively setting up your family workers likewise enables you to take advantage of tax breaks and credit, such as the Dependent Care Flexible Investing Account (FSA) or the federal Kid and Dependent Care Tax Credit that can help to cover some of the expenses.

If you currently have family employees or strategy to employ one, we strongly urge you to seek counsel from a certified public accountant or another expert knowledgeable about family staff member taxes. They’ll help you get whatever established correctly and make certain that you are getting all possible tax breaks. We also recommend checking out a baby-sitter payroll service that makes it simple to determine and submit all needed family employee taxes.


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