Taskade vs. Idea (2023 ): Which Tool is Better for your Service?


Are you purchasing an efficiency tool? Taskade and Idea are popular apps for remembering and handling tasks. Both integrate different helpful features to create all-in-one services, including document cooperation, project and task management and artificial intelligence (AI) assistance. However which one should you choose?

In this comprehensive guide, we compare Taskade and Notion, evaluating their core features, prices, strengths and weak points, to assist you determine the best alternative for your company.

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Taskade vs. Notion: Comparison table

Functions Taskade Notion
Task management Yes (list, board, mind maps, calendars) Yes (timeline, kanban, list, calendars, Gantt charts)
Job management Yes Yes
Time tracking No Yes
AI assistant Yes Yes
Top integrations Google Drive, Jira, Box, Asana, Dropbox, Slack, Zendesk, Zoom, Rippling Google Calendar, Dropbox, Google Drive, One Drive, WordPress, Outlook Calendar
Free plan Yes Yes
Starting rate (billed month-to-month) $8 per month $10 per user monthly
Starting cost (billed each year) $4 per month $8 per user each month

Taskade vs. Idea: Rates

Both Taskade and Idea have tiered pricing structures, however before we dive into the paid plans, let’s evaluate their complimentary versions.

Taskade rates

Taskade uses a generous Free strategy including up to 500 jobs, 5 jobs, 250 MB file storage and as much as 1,000 AI credits. This plan is ideal for people or teams of 2 to 3 people searching for a performance tool that enables them to share files and collaborate in genuine time.

Taskade’s paid plans fall under individual and company tiers, each with their own sub-tiers.

Individual plans

  • Beginner: The Beginner strategy costs $4 each month when billed yearly or $8 when billed monthly. It offers you file storage of as much as 2 GB and a 30-day variation history. But it’s limited to 3 users.
  • Plus: This plan gives you up to 5 GB storage, a three-month variation history and access to 2 offices. It costs $8 per month when billed annual, while the month-to-month plan costs $16. This plan consists of as much as five users.

Company plans

Taskade’s organization plans consist of three rate tiers: Pro, Company and Ultimate.

  • Pro: $19 per month when billed every year or $39 billable month-to-month
  • Organization: $49 each month, billed annual or $99 billed monthly
  • Ultimate: $99 monthly when billed each year or $199 per month when billed monthly.

The Pro strategy consists of approximately 10 users, 5 work spaces, 20GB storage and six-month variation history. The Business strategy provides more advanced features, consisting of up to 100GB storage, 1 year version history and external group cooperation. The Ultimate plan constructs on this further, with as much as 1,000 GB storage, endless version history and advanced security features consisting of single sign on.

Notion prices

Notion offers 3 rate tiers, which include Plus, Business and Enterprise.

  • Plus: $8 per user monthly billed every year, or $10 per user month-to-month.
  • Organization: $15 per user monthly, billed annually, or $18 per user billed regular monthly.
  • Enterprise: Idea does not promote the rates of its Business strategy. Interested buyers must request a demo or trial before getting custom-made quotes.

Notion’s Plus strategy includes all the functions in the Free plan, plus unrestricted blocks for teams, unlimited file publishes, as much as 30-day page history and assistance invites of up to 100 visitors. The Business strategy goes further, with private teamspaces, bulk PDF export, advanced analytics and as much as 250 guests.

Idea’s Business strategy also enables as much as 250 guests and features advanced controls and assistance for big groups, consisting of user provisioning, an audit log, work area analytics and security and compliance combinations.

Feature comparison: Taskade vs. Notion

Job management

Taskade assists you keep track of tasks, manage your team and collaborate in genuine time. It uses 30 job management design templates across scrums, sprints and nimble approaches, making it much easier for groups to get started with. Taskade also permits you to assign tasks, set due dates, add attachments and leave discuss jobs.

Screenshot of Taskade calendar view. Taskade job calendar view. Notion combines project management with files, understanding management and convenient AI assistance. You can develop and manage your tasks in one work area and use Concept AI to help you develop sub-tasks based upon the context of your job. Idea enables you to develop kanban boards, Gantt charts and calendars to arrange your projects aesthetically. It likewise uses collective modifying, commenting and real-time updates to help team members to remain on the same page. Screenshot of Notion project sample view. Notion sample job view Collaboration ability Taskade permits you to collaborate with your group in genuine time. You can edit tasks, jobs or files– and your partners will see the changes you make in real-time. Taskade has a real-time typing sign, a real-time online sign, in addition to a regional time sign. It likewise supports asynchronous cooperation by means of chat, calls, video conferencing and commenting tools. Screenshot of Taskade collaborator editor. Taskade real-time typing sign Concept allows employee to work together on tasks in real-time and produce notes, ensuring everyone stays on the exact same page. You can likewise work together privately by welcoming visitors to private pages. Screenshot of Notion collaboration hub slurp desktop.

Idea collaboration center Taskade AI vs. Idea AI Both Taskade and Notion

use AI assistant abilities. Taskade AI permits you to generate task lists and customized workflows. Aside from Taskade AI’s capability to create subtasks for a parent job, it likewise enables you to compose describes, response complex concerns, draft conference agendas, construct mind maps and flowcharts and summarize long-form content.

Unlike Taskade AI, which is offered as a core feature within Taskade, Idea AI is available as an add-on. To gain from it, you need to pay $8 per member monthly, billed each year or $10 per member when billed on a month-to-month basis. With Idea AI, you can develop order of business, write blog sites, rewrite docs and generate summaries, action items and insights.

Combinations with third-party services

Taskade primarily integrates with 13 third-party applications.

Taskade’s leading integrations consist of:

  • Idea
  • Outlook Calendar
  • Google Calendar
  • Apple Calendar
  • WordPress
  • Dropbox
  • Box
  • Google Drive
  • Instagram

Concept provides a wider range of integrations. It provides combinations with 79 third-party applications throughout 14 classifications, consisting of automation, cooperation, financing, productivity and file management.

Some of Idea’s top integrations include:

  • Slack
  • Asana
  • Datadog
  • Canva
  • Figma
  • Gusto
  • Jira
  • Loom
  • Zendesk
  • Zoom

Both Taskade and Notion provide integrations through Zapier, which allows you to get in touch with approximately 5,000 apps and platforms.

Taskade advantages and disadvantages

Pros of Taskade

  • Easy to utilize compared to Concept.
  • Easy to use user interface.
  • Uses five paid pricing plans, giving prospective clients lots of choices to pick from based on their needs and team size.
  • Multi-language assistance– as much as 25 languages, including Arabic, English, Swedish, German and Spanish.

Cons of Taskade

  • Taskade lacks some typical job management features like time tracking, Gantt charts and advanced reporting.
  • Limited combination choices.
  • Not as adjustable as Concept.

For additional information, read our extensive Taskade review.

Notion pros and cons

Pros of Idea

  • Modification for various workflows.
  • Uses more combinations with third-party services than Taskade.
  • Responsive consumer assistance.
  • Fantastic note-taking capabilities.

Cons of Concept

  • Steeper knowing curve compared to Taskade.
  • Interface might be improved.
  • Minimal offline performance.

Read our full Concept review to figure out if it is the best choice for you.


More project management protection

We carried out an extensive analysis of Taskade and Concept’s core functions, pricing structure, best use cases, ease of use and customer care and assistance. We gathered information from each product’s site to better understand their offerings, and performed hands-on screening to acquire first-hand experience of each tool’s use and user experience.

We likewise checked out user evaluations and client fulfillment scores to understand how users react to each of the task management tools, allowing us to examine the level of user complete satisfaction with each platform.

Should your company use Taskade or Notion?

The option between Taskade and Idea depends upon various factors, consisting of the size of your organization and its particular productivity and task management requirements.

If you desire a user friendly tool with a low learning curve, go for Taskade. It’s uncomplicated and fast, allowing you to get things done with very little hassle. Although both Taskade and Notion are budget-friendly, Taskade’s pricing design matches little and medium organizations, making it a more budget-friendly alternative than Concept. Plus, its complimentary variation is feature-rich and uses a lot more compared to Notion’s free offering.

Notion is more flexible and effective than Taskade, making it a great choice for businesses trying to find innovative features. If you don’t mind the steeper learning curve and wish to customize your work space to suit your workflow, choose Idea. We likewise evaluated top-tier Concept alternatives in case Notion doesn’t serve your requirements.


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