The 6 best payroll software services for 1-employee services in 2023


Handling payroll can be daunting for small business owners, particularly for one-employee companies. Running a one-employee service means you are not simply responsible for your organization development however are likewise confronted with handling payroll operations, such as tax computations, invoicing, record-keeping and more. Handling all these factors can be demanding and disruptive.

Fortunately, there are payroll software application and services that can automate these payroll operations and save one-employee organizations from payroll intricacies. Here is a review of the very best one-employee payroll solutions to assist you make the best option for your business.

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Top one-employee payroll software comparison table

Here is a comparison chart of the very best one-employee business payroll software application solutions in 2023. This chart compares some crucial functions of payroll software for one-employee businesses and a summary of what to anticipate in their pricing plans.

Advanced reporting Automated payroll Free trial Mobile app for payroll Prices
ADP Yes Yes Yes, for 3 months Yes Details readily available upon demand
Gusto Yes Yes No Yes Beginning at $35 plus $6 per person monthly (Contractor Just plan)
Paychex Yes Yes No Yes Beginning at $39 plus $5 per user each month
QuickBooks Yes Yes No Yes Beginning at $45 plus $5 per worker monthly
Paylocity Yes Yes No Yes Information offered upon request
Square Payroll No Yes No Yes Beginning at $5 per month per person paid (Professional Just plan)

ADP: Finest overall

The ADP logo.< img src ="" alt="The ADP logo. "width=" 270" height="145"/ > Image: ADP is a payroll providers that uses an adjustable and scalable payroll option for various scales of business. ADP’s one-employee payroll option supplies enough flexibility within its payroll system, allowing you to spend for only the services you require, thereby reducing the

cost of the service. With ADP payroll software, one-employee company owner can select either the payroll processing service or handled services alternative. With the ADP payroll processing service choice, ADP hosts the processing platform while you manage information entry and validate information output. On the other hand, you can go with the managed services choice, where ADP manages the entire payroll procedure for you.

Despite the option you select, ADP ensures you remain certified with internal revenue service and other guidelines while getting quarterly and annual reports.


  • ADP guarantees that payroll taxes are determined, deducted and paid automatically.
  • ADP is allowed for direct debit, ensuring any staff member you induce gets paid quick.
  • The software application can finish your quarterly and yearly reporting for you.
  • ADP offers one-employee businesses access to a marketing toolkit from Upnetic to assist them build, grow and manage their digital services.
  • If you use hourly pay services, ADP can perfectly integrate time tracking with payroll.


  • ADP uses an automated payroll service.
  • Offers fast payments that are performed in minutes.
  • Uses a mobile app variation.


  • Pricing is not explicitly stated.
  • The features covered in the most affordable strategy are just for basic payroll.


ADP provides the following rates classifications:

  • ADP Important: for fundamental payroll.
  • ADP Improved: for basic payroll and ZipRecruiter services.
  • ADP Total Payroll and HR: consists of functions from the plans above.
  • ADP HR Pro: homes a total suite of payroll and HR services.

You will require to get an estimate from the ADP sales team to get a specific cost for each classification.

Gusto: Finest for scalability

The Gusto logo.< img src="" alt="The Gusto logo design."width="200"height ="200"/ > Image: Gusto Gusto’s payroll solution assists one-employee companies navigate payroll complexities, including compliance, audits, regulatory modifications, invoicing and handling sensitive payroll

data. With Gusto, rates tiers are clearly mentioned, permitting you to understand how much each strategy is worth.

In addition, Gusto payroll permits you to run unlimited payroll and uses 24/7 support that attends to grievances and questions promptly. Gusto also enables scalability, making it simpler for one-employee companies to onboard, pay and guarantee more workers without remodeling their whole service structure.


  • Gusto offers unrestricted pay runs for one staff member.
  • There is an automatic payroll function that ensures you earn money on time.
  • Gusto can handle limitless specialist payments across all 50 states.
  • There is lifetime access to digital pay stubs and W-2s in their Gusto account.


  • Rates is plainly laid out.
  • There is 24/7 assistance readily available for customers.
  • The platform offers a lot of how-tos and reference materials to make sure ease of usage.


  • International specialist payments are only available as an add-on feature.
  • Direct deposit takes up to four days.


Gusto provides a contractor-only plan at $35 each month plus $6 monthly per professional.

Other offered strategies include:

  • Simple: $40 monthly plus $6 each month per individual.
  • Plus: $80 monthly plus $12 each month per person.
  • Premium: pricing is available upon demand.

It is essential to keep in mind that a lot of these plans are provided with discount rates on a regular basis.

Paychex: Finest for tax handling

The Paychex logo.< img src="" alt =" The Paychex logo."width ="200" height=" 200 "/ > Image: Paychex is an all-in-one payroll, HR and advantages platform developed for various levels of service. For one-employee services, Paychex provides a payroll plan referred to as Paychex Flex. With Paychex Flex, one-employee company owner can access automated and manual payroll services online from desktop or mobile with the option to work with a dedicated payroll professional. Included in Paychex payroll innovation are several payment options such as direct deposit, same-day ACH and real-time payments. In addition, customers can utilize Paychex Voice Assist, permitting them to utilize voice prompts to deal with such activities as payroll reviews, approvals, submissions and updates.


  • The platform offers multiple payment alternatives for customers.
  • Users can utilize the built-in Paychex Voice Assistant function to carry out payroll jobs quickly.
  • There are in-app aid options, including tutorials and how-to guides for users.
  • Payments can be processed on autopilot or by hand.


  • Paychex instantly determines, files and remits payroll taxes from your account.
  • Users can access the platform on their mobile devices.
  • There are various payment alternatives.


  • W-2 and 1099 features come only as add-ons.
  • Customized analytics and report center functions are offered just on the Paychex Flex Pro strategy.
  • Only the standard strategy (Paychex Flex Essentials) has a specific prices plan.


Paychex Flex operates with a three-tier rates model:

  • Paychex Flex Basics: starts at $39 per month plus $5 per worker each month.
  • Paychex Flex Select: pricing information is readily available upon request.
  • Paychex Flex Pro: pricing info is available upon demand.

QuickBooks: Finest for personalized payroll reports

The QuickBooks logo. Image: Intuit QuickBooks is another popular one-business payroll service with features to assist one-employee company owner automate payroll procedures. The platform is created to assist you enhance your tax and financial details to get your payroll processes up and running. With QuickBooks Payroll, one-employee companies can stay certified as the platform collects all required information from savings account information, tax ID numbers, IRS filings and W-2s. Likewise developed into QuickBooks are over fifteen customizable payroll reports, which enable users to view bank transactions and payroll tax reductions in real-time.


  • The platform provides several choices for payroll report personalization.
  • Users can view their payroll and banking deals in real-time.
  • QuickBooks offers features that allow you to track jobs.
  • Users can perform payroll from their smart phones.


  • Prices information are more transparent than most rivals.
  • There is flexibility in how users see payroll reports.
  • Users can access full-service payroll on the lowest plan.


  • The basic plan does not cover same-day direct deposit.
  • Tax charge protection is only readily available in the Elite strategy.


The pricing prepares available for one-employee companies using QuickBooks Payroll are:

  • Core: $45 monthly plus $5 per employee monthly.
  • Premium: $75 monthly plus $8 per worker each month.
  • Elite: $125 per month plus $10 per worker monthly.

It is essential to keep in mind that many of these plans are offered with discount rates regularly.

Paylocity: Best for easy setup

The Paylocity logo. Image: Paylocity is another payroll tool that supplies one-employee companies with a thorough and easy-to-use solution for handling payroll. With Paylocity, you can automate your payroll processes and ensure accuracy and compliance with numerous state and federal guidelines.

The tool likewise provides features such as direct deposit, tax filing and year-end reporting, making it a valuable resource for companies looking to streamline their payroll operations. In addition, the software application is created to be instinctive and easy to use, with personalized control panels and reports that offer you with insights into your payroll operations.


  • Paylocity uses payroll services that can be managed from both desktop and mobile phones.
  • The platform automates the computation, payment and filing of taxes.
  • Users can get quarterly and year-end reporting at no additional charge.
  • The tool can help you identify your state and regional taxes automatically based on house and work locations.
  • Paylocity can fix tax notices in your place without changing your address with taxing authorities.


  • Helps to track time worked and computes payroll accordingly.
  • The tool immediately updates your regional and state taxes immediately based on your location.
  • The platform provides customizable payroll reports and provides real-time insights into critical metrics.


  • There is no free trial.
  • Pricing information is not transparently supplied.


Pricing information is just available upon request from the sales team.

Square Payroll: Best for payment flexibility

The Square logo.< img src=""alt="The Square logo design. "width= "270 "height="140"/ > Image: Square Payroll is a payroll option developed to assist small businesses in handling their payroll operations online. Square Payroll software can handle payroll needs such as automatic payroll and tax filing throughout federal, state and regional tax jurisdictions. The software application runs a flexible payment model that enables users to pay with manual paychecks, direct deposit or the Square Money application. Payments can likewise be scheduled weekly, biweekly or bimonthly.

In addition, Square Payroll is compatible and integrates with a series of other payment processing and accounting software application, such as Square POS and QuickBooks.


  • Square Payroll can be accessed on desktops and mobile phones and can run on Android and iOS running systems.
  • Timecard combination enables you to import hours worked from partner apps.
  • The software application enables you to immediately track and import suggestions and commissions from the Square POS.
  • Square Payroll uses expert assistance for users switching payroll providers.


  • It is easy to set up.
  • It can be accessed on desktop and mobile.
  • Operates in all 50 U.S. states.


  • No totally free trial.
  • Restricted customer assistance hours.


Square Payroll uses two prices plans:

  • Pay Worker & Professionals: $35 per month plus $5 each month per person paid.
  • Pay Specialists Just: $5 per month per person paid.

Secret functions of one-employee payroll software

When selecting payroll software for a one-employee service, these are necessary functions to think about in your selection process.


Although one-employee company owner operate independently and figure out how to use their services and products, this does not cross out the company’s possibilities of expansion. As an outcome, company owner must consider that they may need to scale their organization in the future and select a payroll option that promises scalability.

Best service software application

Scalability, in this sense, could be the capability of a payroll platform to include and accommodate the growing needs of your service, which might come in the form of expanding your client network to different parts of the globe where you need to different tax laws.


Automated payroll makes it easy to set your payroll on autopilot. Running a one-employee company where you are responsible for various elements of company growth and the risks involved can be entrusting. Having a payroll service where all you require to do is established the software to deal with payroll even when you are not looking is a function your preferred payroll service need to have.

Easy to use

The capability to use any tool without experiencing numerous difficulties is critical to how successful you will be while using the tool. The exact same chooses payroll software and services for one-employee companies. Think about an option with an easy-to-navigate user interface, straightforward setup, explicable reports, flexible combination and abundant resources on how to use the software application.


Payroll includes the motion of funds, invoicing, tax details and other kinds of personally recognizable info. With information breaches increasing, cybercriminals are frequently brought in to such information and search for vulnerabilities to make use of. For that reason, it is very important to think about if the payroll software application you want satisfies market security standards.


Personalization is an essential feature of modern-day payroll tools. A payroll service with personalization functions will allow you to personalize numerous features and modules, such as reports and setup procedures.

As a one-employee business owner, you’re likely more thinking about having things run as easily as possible. Having a software application service you can personalize to your requirement is one way to accomplish that. For instance, your payroll report might come with extensive information you consider unimportant and disruptive. However, with modification, you can customize this report to fit your requirements.

How do I choose the best one-employee payroll software for my company?

Picking the best one-employee payroll software for your organization needs mindful factor to consider. Here are some suggestions on how you can make the ideal choice.

Think about the features

Payroll software functions differ commonly depending upon the vendor and plan you pick. Some software application packages offer fundamental functions for determining taxes, producing pay stubs and making direct deposits, while others offer advanced functions like vacation and sick time tracking, staff member benefits management and tax filings. Determine which features are essential for your one-employee business and choose a payroll service that meets those requirements.

Check for compliance

Payroll taxes can be complex, and as a one-employee business owner, you may not be familiar with all the tax laws and policies that use to your business. You wish to choose payroll software application that instantly determines and subtracts payroll taxes and guarantees all taxes are submitted correctly and on time. Examine if the software application provides functions such as automatic tax estimation, tax return generation and suggestions for tax deadlines.

Consider combinations

If you are already utilizing accounting or bookkeeping software, it is important to select a payroll service that integrates with your existing option. Combinations help you prevent manual data entry and lower the danger of mistakes.

Try to find cost effective pricing

Price is a significant element when picking payroll software application. As a small business owner, you need to make sure that the software fits your budget plan. Search for payroll software application that provides cost effective pricing with no surprise costs or charges.

Identify whether the software application you want offers a free trial period and, throughout the trial period, evaluate whether software features justify the expense. For example, ADP offers a three-month free trial, which must be enough time for you to determine whether this tool suits your company.

Consider customer support

Even with user-friendly software, you may require assistance or have questions or concerns about the software. Therefore, choosing payroll software with exceptional customer assistance is important. Examine if the software uses several assistance channels like phone, e-mail, chat or a knowledge base. From there, choose a software application supplier that provides responsive, educated and handy customer care.


Our selection procedure for the best payroll software application for one-employee organizations included comparing the most popular choices and examining essential features that are distinct to each. We narrowed our options to the very best six solutions based on criteria such as payroll automation, tax filing, ease of usage, personalization parameters and reporting capabilities.

We considered these functions as critical elements for each payroll software application for one-employee organizations to have. Hence, these requirements informed our decisions as we performed a comprehensive review of each payroll service, highlighting their noteworthy features, benefits and downsides.

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