The very best trucking payroll software application for 2023


Trucking business have special payroll needs that frequently require specific software application to handle the complexities. The best payroll software for trucking companies adds performance to handling payroll, tracking driver miles and hours worked, automating payment processing, worldwide fuel tax arrangement reporting, combinations with transport management systems, and making sure compliance with federal and state policies.

SEE: Payroll processing list (TechRepublic Premium)

This guide provides an overview of the best payroll software for trucking business, with info about functions, prices and crucial factors to consider when picking the best payroll software for your organization.

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Best payroll software for trucking companies

With the ideal payroll software, trucking business can properly and effectively manage their payroll processes. To assist trucking business make the best choice, we have actually assessed numerous payroll software solutions; some are specially dealt with the trucking and transportation industry, while others are top payroll services for basic usage. After substantial research and analysis, we’ve found that the following service providers use the very best payroll software application for trucking business:

Item Built-in IFTA tracking Expense tracking Specialist payment plan Starting price
Axon Software application Yes Yes No Custom-made pricing
QuickBooks No Yes No $75 each month plus $5 per staff member monthly
Gusto No Minimal Yes $40 each month plus $6 per worker per month
ADP No Limited No Custom-made rates
Axis TMS Yes Yes No $100 each month
TruckLogics Yes Yes No $9.95 monthly

Axon Software

The Axon logo. Image: Axon Software is a cloud-based transport management system and payroll software application service designed explicitly for the trucking industry. Its payroll-specific features help trucking business to manage their payroll and track chauffeur

hours. Unlike ADP and Gusto, Axon software calculates IFTA, fuel taxes, and other trucking-specific taxes and fees. It likewise supplies a protected payroll platform that abides by federal and state policies.

Axon Software application offers personalized reporting and incorporates with other trucking-specific systems such as TMS, electronic logging gadgets and accounting systems.

Key features

  • Puts together federal government types and reports, consisting of W2, W3, 1099, T4 and T4As.
  • Makes it possible for truck drivers to share their GPS area and interact with in-house administrators via phone or text.
  • Handles driver, owner, operator and provider estimations for wages and expenses.
  • Offers an end-to-end report on equipment income, cost-per-mile and miles-per-gallon.


  • Real-time truck location tracking.
  • All-in-one service for trucking business operations, consisting of dispatching, accounting, payroll and maintenance.
  • Tracks IFTA and fuel tax.


  • Steep learning curve.
  • Does not have transparent pricing.


Pricing details is readily available upon demand. Prospective buyers can likewise schedule a totally free demonstration to assess product functions.


The Intuit QuickBooks logo. Image: QuickBooks is among the most popular and commonly used payroll software services for trucking companies. It is a detailed accounting software application that handles finances, tracks earnings and expenditures, creates billings, and generates monetary reports and payroll. QuickBooks also uses integrations particularly customized to the trucking industry for fleet management, dispatch and driver tracking. QuickBooks incorporates with tools such as HyperTrack and RAMA Logistics Software application

, enabling users to easily keep an eye on fleets, track mileage, track load status, dispatch trucks and freight, and pay drivers and carriers. Integrating these tools makes it simple for users to stay on top of their company’s transportation operations and make sure timely payments. Image: QuickBooks Secret functions Accepts cards, eChecks and ACH transfers. Allows users to automate repeating billings, track billing status and send payment

  • pointers. Automatic tax calculations.
  • Federal and state payroll tax filing. Provides direct deposit. Benefits administration. Enables users to create and
  • e-file endless 1099-MISC and
  • 1099-NEC types. Pros Same-day or next-day direct
  • deposit offered. Tax penalty protection.
  • TMS combination. Time tracking ability. Available in all 50 states.


  • No IFTA tracking. Learning curve for new users.
  • Limited assistance.
  • Prices QuickBooks uses several prices strategies– and frequent
  • discount rates– so services can pick the functions they require
    • while staying within their
    • spending plan. They also offer a 30-day totally free trial. These are some of the business

    ‘s most commonly acquired pricing plans for payroll: Payroll Core +QuickBooks Basic Start:$37.50 per month plus$5 per staff member per month (without existing discounts, this plan is$75 monthly). Payroll Core+QuickBooks Fundamentals: $50 per month plus $5 per worker each month(without present discount rates, this bundle is$100 per

    • month). Payroll Premium+QuickBooks Plus: $80 per month plus $8 per employee monthly (without present discount rates, this bundle is $160 per month).
    • Gusto Image: Gusto is among our finest payroll processing services for small companies and trucking business.

    The platform

    The Gusto organizations with the resources they need to handle payroll, benefits, HR and compliance for chauffeur personnel, professionals and other staff members. It is a cloud-based service that can be accessed from anywhere, making it ideal for remote employees. Gusto likewise uses a number of other beneficial functions for trucking business, consisting of an automated time-tracking function that tape-records hours worked by motorists and professionals across various jobs or sites. Although Gusto integrates with Timeero– a time, mileage and GPS tracking software solution– compared to QuickBooks, Gusto lacks crucial TMS or fleet management combinations.

    This may limit the utility of Gusto for bigger trucking business. Image: Gusto Secret functions Files federal, state and local taxes. Incorporates with accounting, time tracking and cost management tools. Enables users to generate and download reports for payroll history, bank transactions, professional payments, paid time off and tax payments. Adds pre-tax reductions for benefits and post-tax reductions such as garnishments. Pros Next-day direct deposit is readily available. Supports multiple pay schedules. Unrestricted payroll runs. Functions for hourly and salaried staff members.

  • Cons Health advantages not available in all states; limited to 39 states.
  • Simple strategy has limited features. Lacks TMS combinations. Pricing Gusto provides three rates strategies, plus a contractor-only payment choice: Simple:$40 each month plus$6 per worker per month. Plus:$80 monthly plus $12 per employee each month. Gusto provides 25%discount rates

for the very first 6

  • months; therefore, your first three months could
  • cost$60 monthly plus$9 per employee monthly. Premium: Quotes readily available
  • upon demand. Specialist just:$35 each month plus$6 per professional. The base
    • price is discounted for the very first 6 months. ADP Image: ADP ADP, otherwise called Automatic Data
  • Axis TMS

    supplies users with a wide variety of features to enhance procedures related to motorist payroll, consumer invoicing, dispatch

    , route optimization and fuel tax reporting. Trucking business users can deal with both software application and hardware services from Axis TMS; hardware options include tablets for drivers, rush electronic cameras, possession trackers and sensing units. Image: Axis TMS Secret features Pro app permits users to handle payroll, keep an eye on payment status, produce

    and disperse billings, and send real-time alerts to chauffeurs. Truck location tracking along the defined route, with ETA calculator, arrival status and trailer availability status consisted of. IFTA mileage and fuel sync. End-to-end file scanning. Automatic invoice generation. Weekly, bi-weekly or monthly payroll runs for chauffeurs. Pros Offers niche features

    The Axis TMS dashboard.that are relevant

    to trucking companies. Valuable assistance team. Offers numerous payment options, consisting of pay-per-load, pay-per-mile and pay-per-hour. Cons The user interface could be improved.

  • Users have actually reported that the option is occasionally glitchy. Rates Axis TMS prices is categorized into two groups: Regular monthly payment
  • plans for clients with less than 150
  • trucks and enterprise prepare for consumers with over 150 trucks.
  • Motorist payroll is consisted of in all plans. Monthly payment plans
  • One to three

    • trucks:$ 100 monthly. Four to 15 trucks:$315 per month.
    • 16 to 40 trucks:$600 each month.
    • 41 to 75 trucks: $1,125 each month. 76 to 150 trucks:$2,250 each month. Business customers Business Tier(12-month
      • arrangement ):$25 per truck plus$ 4,500 one-time server setup charge. Business Tier (36-month arrangement):$17.50 per truck plus$3,500 one-time server setup cost

        . Add-ons IFTA tax costs an additional$50 per submission. Tax filings service cost starts at$75. TruckLogics Image: TruckLogics is an online trucking software platform that helps trucking business handle their organization operations. It provides tools to manage customer relationships, path optimization, chauffeur management, dispatching, fuel tracking,

      • invoicing and fleet tracking. TruckLogics likewise uses features for compliance, analytics and reporting. Its
      • integrated payroll module permits you to handle chauffeur payroll, determine earnings and track motorist hours. It
      likewise includes

      with over 15 trucks: Pro:$79.95 monthly or$71.95 monthly billed annually. Preferred:$99.95 monthly or$89.95 monthly billed every year. Premium:$119.95 each month or$107.95

      per month billed annually. Other plans and add-ons Rented Operator

      • : $7.95 per month or $7.15 monthly billed yearly.
      • Broker: $39.95 per month or $35.95 monthly billed each year.
      • IFTA reports for entrepreneur:$24.95 per report.
      IFTA reports

      for service providers:$19.95 per report. What to search for

    • in trucking payroll software Trucking payroll software application is an important
    • tool for any trucking business. It can simplify payroll management, conserve money and time, and enhance precision and compliance with transportation-specific tax policies. SEE: Travel and

      business expense policy(TechRepublic Premium)

      • When picking trucking payroll software, it is very important to think about the
      • following functions: Structured payroll processing Try to find software that automates payroll processing, from computing taxes and reductions to making payments to
        staff members. This will help simplify your payroll process, removing

      • the requirement to enter information manually and ensuring precision.
      • Best service software application Tax compliance Tax compliance is vital for trucking services. Make certain the software you choose can properly compute
      federal, state, and local taxes and reductions. The software application must likewise be able to generate all necessary kinds, including W-2s

    • and 1099s. Reporting features Think about software that offers comprehensive reporting abilities. This will make tracking staff member hours, earnings and taxes easier. It must also offer the ability to generate reports, such

      as worker payroll summaries. Integration abilities

      It’s ideal to discover a trucking payroll service that can quickly integrate with other systems utilized in the trucking industry, such as transportation management systems. This will enable you to enhance information entry and minimize manual processes.

      It will likewise make it simpler to manage payroll details, run reports and make payments. IFTA and fuel tax Trucking companies must adhere to different interstate travel policies, which need proper reporting of fuel taxes and IFTA filings. Search for payroll software that streamlines this procedure by instantly collecting and processing

      appropriate mileage info, enabling you to generate certified IFTA and fuel tax documents quickly. Some trucking payroll options might provide built-in file management tools, which permit you to keep these files firmly and recover them quickly when required. User experience Make sure the payroll software application you select provides an instinctive user interface that is easy to browse.

      This will assist ensure workers

      can rapidly complete

      payroll tasks without confusion or aggravation. It’s perfect if the software application offers guidance or tutorials to help users understand how to utilize the system correctly. Assistance It is important to choose a payroll supplier that offers client assistance options

      like phone, e-mail or live

      chat. This will provide you someone to rely on if you come across concerns or questions while using the software application. Choosing the best payroll solution for your trucking service When picking payroll software for your trucking company, try to find easy setup, automated payroll processing, compliance with

    • federal and state guidelines, reporting abilities and integration with other accounting software application. More importantly, think about the strengths of your internal operators and drivers alike. The ideal payroll option can make running your service much easier and more efficient, but it’s important to consider what you actually require from the software and just how much it will cost to get those functions

      and services. Read next: The best payroll software application for your small business(TechRepublic)Source

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